Privacy Policy | Aikido Unlimited

This privacy policy explains how Aikido Unlimited processes personal data in connection with membership, training, the website, and contact requests. We handle data carefully and only for necessary purposes.

1. Data Controller

Aikido Unlimited

Email: info@aikidounlimited.fi

Dojos: Tampere and Hyvinkää. For privacy matters, use the email above.

2. Purpose and Legal Basis

Personal data is processed for membership management, organising training, handling payments, and member communication. Website forms (for example trial requests, contact forms, and course registration) are processed to handle your request. Legal bases may include performance of a contract, legal obligation, legitimate interests (such as safe dojo operations and service improvement), and consent where we ask for it (for example analytics cookies).

3. Data Categories

We may collect the following information:

Name and contact details (address, email, phone number)
Membership information (membership type, billing and payment details)
Training-related information (rank, attendance, and health notes you share for safe practice)
Guardian details for underage members
Contact and form submissions and related correspondence

4. Data Sources

Data is collected mainly from you during registration, enrolment, or contact, and during training. We may also process technical data generated by systems (for example logs) when needed for security and reliable operation.

5. Data Sharing and Transfers

We use service providers for membership management, email, analytics (only with consent), and technical hosting. We do not sell personal data. We share data only as needed to deliver the service or as required by law. If data is transferred outside the European Economic Area, we use appropriate safeguards.

6. Data Retention

We retain personal data for the duration of membership and afterwards as long as accounting, insurance, or other legal obligations require. Contact form data is kept while we handle the request and for a reasonable period afterwards. When the retention basis ends, data is deleted or anonymised.

7. Data Security

Security is ensured through technical and organisational measures. Access to personal data is limited to people who need it for their role. We use appropriate access controls, password practices, and provider security features.

8. Your Rights

You have, among others, the following rights:

Access to your personal data and information about processing
Right to rectification or erasure
Right to restrict or object to processing in certain cases
Right to withdraw consent where processing is based on consent
Right to lodge a complaint with the supervisory authority

To exercise your rights, contact the data controller. We may ask you to verify your identity before releasing data.

9. Cookies

Cookie use is described in more detail in our cookie policy. Analytics and other non-essential cookies are only activated with your consent. Essential cookies may be needed for basic site functions, such as remembering your preferences.

10. Minors

For underage memberships and registrations, we process guardian contact details and consents as needed. The guardian is responsible for ensuring the information provided is accurate. Communication about junior training is typically directed to the guardian unless otherwise agreed.

11. Contact

For privacy-related inquiries, data requests, or corrections: